The Town Secretary’s Department maintains accurate records for the Town that is available to the public, Town Council and Town Staff through the Records Management Program mandated by State Law and adopted by Town ordinance. This office prepares the Town Council agendas and packets, records and maintains Town Council meeting minutes, resolutions and ordinances. This department conducts town elections, coordinates Town Boards and Commissions Appointments, issues Town alcoholic beverage permits.
Open Records Requests
The Town Secretary’s Department is also responsible for processing Open Records Requests. Texas Government Code, Chapter 552, gives citizens the right to access governmental public information.
Requests for public records are to be submitted in writing, either by the attached application form, or in a letter. Each request must be as specific as possible. After the request for public records has been filed with the Town Secretary, the Town has ten working days to request an Attorney General opinion if the records are deemed by the Town Attorney not be public and should be withheld. The Town shall make the records available as soon as practical. Charges for copies of records begin at $0.10 per page.
Town Secretary Shirley Rogers has served in this position since March 1997. She is also the Custodian of Public Records and the Records Management Officer for the town. She is a member of the North Texas Municipal Clerks Association and Texas Municipal Clerks Association. Currently serves as Ex-Officio on the Northwest Metroport Chamber of Commerce Board and Treasurer to the Directors of the Northwest Communities Partnership.
A general municipal election is conducted annually on the first Saturday in May. The Mayor and council members for Place 4 and Place 5 are elected in odd numbered years, and council members for Place 1, Place 2 and Place 3 are elected in even numbered years. The Mayor and each council member are elected at-large, meaning they represent the entire Town, and serve for a term of two years.
General Voting Information
You must be registered to vote in the Town in which you currently reside and must be registered 30 days prior to any election in which you wish to vote. Please contact the Denton County Elections Administration at 940-349-3200 or visit the Vote Denton website for more information.